Session 1

What's Possible When You Estimate with Cost Codes

Agenda

• Introductions

• Why job cost accounting

• Cost Interventions -Types of Estimates & Timeline

• The HELM Estimating Sheets - overview, what it can do

• Orientation to Google Sheets

• Homework

Related documents

• Session 1 Slides

• Session 1 Recording

• HELM Estimating Sheets Template (make a copy to edit)

• Job Cost Accounting Setup in QuickBooks Online (pdf)

• Job Cost Accounting in QuickBooks Online Webinar

  • Two clarifications

    • when Kate is recording a job related expense, she should be selecting a class (material, sub/trade partner, labor, etc) for the expense as well. This will allow her to create reports by class in order to see the split between those categories.

    • you don't need separate income accounts for each CSI code, just COGS accounts. We use Classes to distinguish between materials, labor, subcontractors etc. The Service Items (Products/Services) should match the CSI codes and then the second step is to create COGS accounts that mirror those as well. It's a pain. We do have an Excel sheet that can be used to bulk upload - instead of adding them one by one.

Homework

• Read Overview Tab of HELM Estimating Sheets Template

• Watch Google Drive for Beginners Video (if google sheets are new to you)

• Create another copy of the HELM Estimating Template for this 3-Season Room project.

  • Create the first five (+-) tasks for this estimate on the Estimating Task Overview. (Please note, we will come back to this project next week to create a bucket estimate. This week’s tasks is to document the first few tasks to begin this estimate.)

  • Share with Tia & Kath (tia@buildhelm.com & kath@buildhelm.com)