HELM provides bookkeeping services to builders, subcontractors and architects. We can set up your QuickBooks file from scratch to ensure that you are accurately tracking all your job costs, and provide up to date reporting so you know where you are compared to your original estimate. Using secure file sharing, we can access your QB file remotely to enter vendor bills, run payroll, create invoices, and reconcile bank accounts. We can also work with your existing QuickBooks setup to streamline processes and increase efficiency. By hiring HELM for bookkeeping support, you can feel confident that your financials are always up to date, and are reviewed by a team with deep expertise in construction bookkeeping.

HELM Bookkeeping Support Options

1. System Setup

We will review your existing bookkeeping systems and make recommendations for how to set up your books going forward using QuickBooks. This includes a customized Chart of Accounts for your business, Items List based on your cost codes (or we can recommend a cost coding system), setting up payroll (if needed), and setting up bank account links. Review office management and procedures systems and provide recommendations for needed changes. Provide procedures manual for bookkeeping and office management.

2. Full Service: Weekly/Bi-Weekly Bookkeeping

Services include:

  • Entering vendor bills
  • Reviewing Accounts Payable and printing checks for Owner signature
  • Reviewing Accounts Receivable with Owner(s)
  • Processing payroll for employees
  • Monthly bank and credit card reconciliations
  • Entering estimates into QuickBooks and providing Job Cost reports
  • Client invoicing
  • Entering annual operating budget
  • Provide monthly and quarterly reports:
    • Profit & Loss (vs Budget)
    • Balance Sheet
    • Job profitability summary
    • Individual job costing reports

3. Lite: Monthly Bookkeeping Support

Services include:

  • Monthly bank and credit card reconciliations
  • Entering annual operating budget
  • Reviewing Budget vs. Actual reports YTD
  • (Assumption: owner does all data entry, invoicing and payroll)